Rolleston-on-Dove Parish Council
News 2009

NEWSLETTER - WINTER 2009

CHAIRMANS CHRISTMAS MESSAGE

In what has been a difficult year, the Parish Council and many other village organizations have continued to make Rolleston a special place.

Christmas is a time when the fellowship and love of family is all embracing. It gives us a chance to evaluate our priorities and reflect on the defining events of our lives.

Here in Rolleston, we are lucky to live in a caring community, but like all communities, there is a need for participation in order for the village to thrive.

I hope 2010 will be a year of hard work and involvement in village life for as many of us as possible; to create a network of support for us all throughout the year.

On that note, I would like to say to everyone

Happy Christmas
Jamie Winstone

CRAYTHORNE FIELD - TERMS & CONDITIONS OF USE

1. Use of playing fields should be booked, using the attached booking form, through the clerk to the Parish Council. ALL BOOKINGS MUST BE MADE THROUGH THE PARISH COUNCIL.
   The booking form should be returned to: - Mrs. Heidi Light, Clerk to Rolleston on Dove Parish Council, 8 Beacon Drive, Rolleston on Dove,
   Burton upon Trent, Staffordshire, DE13 9EL (Tel 01283 812538), email hlight@btinternet.com

2. The charges are: - £10.00 per pitch, per match up to four hours.

3. Charges for block bookings are made by arrangement with the organizations concerned.

4. A deposit of £5.00 Per booking is required at the time of booking

5. For block bookings, payment is a quarter in advance.

6. Users are expected to carry insurance cover as necessary, for their activities, making the relevant certificate available to the Parish Councils representative before use.

7. Users must comply, and seek to persuade others on the field at the same time to comply with all the byelaws in force and Parish Council notices.

8. The football clubs will be responsible for: - Marking out football pitches, providing nets, cleaning up field after use – If this does not happen the Parish Council will arrange the necessary clearance and recharge the cost to the relevant user.

9. Users will be responsible for the removal and storage of any posts, signs, flags, markers, or any other equipment, effects and litter from the field after their use unless expressly exempted by agreement for particular occasions.

10. Users will be expected to report in writing within three days any damage whether incurred during the time of use or otherwise.

11. The Parish Council will retain responsibility for the maintenance of the playing field at the current level, keeping to 14 cuts a year to ensure the fields are suitable for recreational use.

12. The Parish Council will aim to ensure the cuts correspond with major events on the field, i.e. open session, start of football season. But any additional cuts required to maintain the grass at a level suitable for football must be paid for by the football clubs, with all cuts being ordered via the Parish Council.

13. Pre booked matches take precedence over any other activity on the field.

14. Contravention of rules will result in a £100.00 fine.

Failure to comply with any of these conditions makes the booking invalid.

The terms and conditions of use will be reviewed annually.

FLY POSTING POLICY
The Parish Council are against any fly positing on street furniture, this includes advertisements for both commercial and non commercial purposes. The Parish Council’s policy is that any fly posting will be reported to the relevant authorities for it to be removed.

STAFFORDSHIRE POLICE NON-EMERGENCY NUMBER
0300 1234455
The number for non emergency calls costs 6p a minute from a BT landline. Call charges for other landline and mobile networks may vary. Remember in an EMERGENCY ALWAYS DIAL 999.

PARISH COUNCIL CLERK REPORTS & MINUTES
Copies of the Clerks Reports, Agendas and Minutes can be downloaded from the village website: www.rolleston.org.uk

YOUTH REPRESENTATIVE
The Parish Council are looking for a Youth Representative to stand on the Parish Council. If you are between 16 and 18 and live in the village of Rolleston and are interested in taking on the role, then please contact the Clerk on any of the details below.

TAFFLANDS – OFFICIAL OPENING
The Parish Council is delighted that the Tafflands (Craythorne Woods) play area is now officially open. We are equally pleased that the project was completed on budget and on time. The area was built with £45,591.00 which was funded by SCC Playbuilder Grant.

ENVIRONMENTAL OFFICER & MOWING OFFICERS CONTRACTS
Both of the above contracts are now up for renewal. Potential contractors are invited to submit quotations for the work by 1st January 2010. The contracts will run from 1st April 2010 on a two year basis. If you are interested in submitting a quotation for either contract then please contact Heidi Light, Clerk to the Council on the details below.

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Comments or views on these or other matters may be addressed to
Mrs. H. Light, Clerk of the Council
8, Beacon Drive, Rolleston on Dove DE13 9EL, 01283 812538 (office hours), hlight@btinternet.com

NEWSLETTER - AUTUMN 2009

“TAFFLANDS” ADVENTURE AREA
As reported in the Summer Edition of the Rollestonian, the Parish Council was delighted to be successful in its grant application for the sum of £45,591 to build a new adventure area within Craythorne Woods. If you have ventured into the woods lately, you will see that an enormous amount of work has already gone into the creation of the play area with already well over 700 voluntary man hours being contributed in the creation of the area. As well as a huge amount of voluntary labour the Parish Council has come across a huge amount of generosity by being given the free use of plant equipment including the use of a digger and a tractor and free collection of goods from manufacturers meaning that a considerable amount has been saved in expenditure. The result of this generosity is that we are now able to include some additional play items.

It is hoped that the area will be officially opened during the October Half term. Notices for the opening will be placed in the village notice boards. In the meantime, if you feel that you may be able to help with any of the works on site please contact me on 01283 812538.

DOG FOULING
Dog Fouling is a subject that disgusts most residents, dog owners and none dog owners alike. Please report any dog foul on the footway directly to ESBC Enforcements Department 01283 508000 who will make the necessary arrangements for its removal.

COMPLETION OF THE ANNUAL AUDIT 2008/09
The External Auditor has now completed work on the 2008/09 Annual Return for the year ending on 31st March 2009. The External Auditor has confirmed that on the basis of their review the information contained in the annual return is in accordance with the Audit Commissions requirements and no matters have come to their attention giving cause for concern that relevant legislation and regulatory requirements have not been met.

Statement of Accounts

8. Total Cash Investments: Money was allocated in the 2008/09 financial year for the resurfacing of the entrance area of Craythorne Car Park and the tarmac of the footpath from Elizabeth Avenue to Beacon Road. These works will now be carried out in the 2009/10 financial year, due to the current works taking place around Craythorne Field, Car Park as part of the playbuilder project.

ANNUAL FOOTPATH WALKS
The footpath walks were carried out on 2nd and 9th June, with a good turnout of people taking part in the early evening walks. Both were enjoyable evenings with only a few minor issues being identified.

VILLAGE CLEAN UP DAY
Village Clean up Day was once again a huge success and a good turn out ensured that a great deal of work was carried out on the Brook by the Spread Eagle Public House, Spread Eagle Island and along Brookside. Thank-you to everyone who turned out to support the clean up!

PARISH COUNCIL MEETINGS
Parish Council meetings take place on the second Monday of every month and are held in the Old Grammar School Rooms, Church Road. Meetings commence at 7.30pm and a copy of the Agenda is published in the village noticeboards three clear days of the meetings taking place. Copies of minutes and the Clerks Reports can be downloaded from the village website. www.rolleston.org.uk

CLARENCE
CLARENCE is the Customer Lighting and Roads Enquiry Centre for Staffordshire County Council and takes reports for highways defects and street lighting faults throughout the County. Issues can be reported by telephone on 0800 232323 or via email Clarence@staffordshire.gov.uk

NEWSLETTER - SUMMER 2009

PARISH COUNCIL CHANGES
It is with much regret that Paul Taylor has decided to resign from the Parish Council. Mr. Taylor has served as a member of the Parish Council for fourteen years and his valuable input along with his knowledge and understanding of Parish matters will be a loss to the Parish.

Mr. Taylor’s last meeting will be on Monday 13th July. After this time a Notice of Vacancy will be displayed. Unless no less than 10 parishioners call for an election, a new member may be co-opted onto the Parish Council at its meeting to be held on Monday 10th August.

At the May Parish Council Meeting, Mrs. Toon stood down from her role as Chairman after two years, she will continue to serve as a Parish Councillor and thanks are conveyed to Mrs. Toon for the efforts and contributions she made whilst in role as Chairman. Mr. Jamie Winstone has now taken the role of Parish Council Chairman, following two years in the role of Vice-Chairman.

ANNUAL PARISH MEETING
The Annual Parish Meeting was held on Monday 20th April 2009 and reports were given by Mr. Bob Fraser, County Councillor, Mr. John Morris, Borough Councillor, Mr. John Phillips, Chairman RODSEC, Mr. Peter Barnett, Chairman Rolleston Civic Trust, Mr. Ced Morgan, Church Warden and Mrs. B. Toon, Chairman Rolleston on Dove Parish Council.

Mrs. Toon made a full report of the Parish Councils activities during the previous twelve months and a summary is detailed below.

Highways: The Parish Council continue to pressurise the County Council Highways Department to improve both our Highways and Footways.

Flooding: The Parish Council continues to ensure that adequate supplies of sand and sand bags are available for vulnerable properties and continues to operate the Flood Wardens Scheme.

Village Organisations: The Parish Council continues to work closely with the various village organisations, including Rolleston Civic Trust, RODSEC, Almshouse Trust, St Marys Church, Rolleston Methodist Chapel, VDSG and John of Rolleston School.

Planning Matters: The Parish Council continues to review and comment on planning applications.

Bus Shelters: The Parish Council continues to maintain the Bus Shelters and is pressing the County Council to provide a Bus Shelter for the stop just opposite the Hall Road junction. In addition, this year two very unique seats have been installed in the Spread Eagle Island Bus Shelter.

Craythorne Car Park: The Parish Council has recently decided to tarmac the entrance area to Craythorne Car Park. A contractor has now been appointed and it is hoped that the works will be carried out within the next couple of months.

Craythorne Picnic Area: The picnic area was installed last year, and a timber tractor and trailer for children’s play has now also been constructed and installed. This excellent piece of equipment enhances the area, along with the excellent “Picnic Spot” sign post which has also been constructed and installed at the entrance to the woods.

The materials for the tractor and trailer were financed through SCC Local Member Initiative Scheme and was constructed free of charge by Mr Barry Edwards.

FOROS: The formation of FOROS (Friends of Rolleston Open Spaces) has allowed for some maintenance jobs to be carried out free of charge to the Parish Council. Projects have included the installation of Dog Waste Bag Dispensers along Station Road, Burnside and Walford Road. The installation of Ken Bradley’s Memorial bench and the refurbishment of five of the village benches.

Tree Works: It has been necessary for the Parish Council to undertake extensive tree works this year, in particular on The Croft. The Parish Council would like to assure you that the decision to carry out the works was made after gaining specialist advice, including that of the ESBC Planning Officer.

Jinny Nature Trail: The Parish Council has recently had a site meeting at the Jinny Nature Trail and as a result has agreed to obtain quotations for the clearance of the ditches along the trail. The works will not take place until Autumn in order as to not to disturb the wildlife along the trail.

Resignation of Mr. Paul Taylor: The Chairman announced the resignation of Mr. Taylor after fourteen years on the Parish Council. She passed everyone’s best wishes to Mr. Taylor for the future.

Playbuilder Project: The Chairman reported that the Parish Council was pleased to advise that the Parish Councils grant application to SCC through the Playbuilder Project had been successful. The Chairman conveyed her thanks to those members of the Parish Council who had contributed a huge amount of time on a voluntary basis to complete the application and advised that the Adventure Area would be up and running by March 2010.

ANNUAL PARISH FOOTPATH WALKS
This year’s Annual Footpath Walks are to take place on Tuesday 2nd and Tuesday 9th June, departing from outside the Spread Eagle Public House at 6.30pm. A map of the various footpath walks is also available free of charge from Starbucks News.

ROLLESTONIAN OF THE YEAR
Mr Tom Martin has been voted the worthy nominee for the "Rollestonian of the Year Award 2008". This new award has been created by the Parish Council to recognise the efforts of a villager who goes above and beyond what is considered normal to help the community. Mr Martin was presented with his award on Monday 20th April 2009 at the Annual Parish Meeting.

Congratulations are also passed to the following people who were nominated for the award: - Mr. Andy Starbuck, Mr. Phil Docksey, Miss. Natalie Starkey and Mr. John Underhill.

CLARENCE
CLARENCE is the Customer Lighting and Roads Enquiry Centre for Staffordshire County Council and takes reports for highways defects and street lighting faults throughout the County. Issues can be reported by telephone on 0800 232323 or via email Clarence@staffordshire.gov.uk

NEWSLETTER - SPRING 2009

ROLLESTONIAN OF THE YEAR – NOMINATIONS PLEASE
The Parish Council will make an award “Rollestonian of the year” each year to a villager who in their opinion has served the community above and beyond that which could be considered normal or to a villager who has achieved exceptional heights in their particular field. (Sport, arts etc.). The award to be presented at the Annual Parish Meeting by the Chairman of the Parish Council, or in his absence the Vice-Chairman of the Parish Council. Nominations are to be sent to the Clerk of the Parish Council by 1st April 2009 and should include a brief note supporting the nomination. A nomination box will also be sited in Starbucks News for the duration of March.

At the April Parish Council meeting (6th April 2009) all Councillors will be given a voting paper listing all nominations. During part 2 of the meeting brief details of all nominations will be read out by the Clerk after which Councillors will vote for their top 3 nominations giving 3 points for their first choice, 2 points for their second choice and one point for their third choice. The nomination with the highest number of points will be given the award. In the event of a tie new voting papers will be issued and Councillors will vote again between the tied nominees giving one point to their first choice nominee. The nominee with the highest number of points will be given the award. In the event of another tie the Chairman of the meeting shall have a casting vote.

For the purpose of this award any person living in Rolleston on Dove is considered to be a “Rollestonian”. Serving Parish Councillors are not eligible for this award.

FRIENDS OF ROLLESTON OPEN SPACES (FOROS)
FOROS (Friends of Rolleston open spaces), which is our village voluntary group formed out of the Village Annual Clean-up day activities, has attracted interest from new members, and would welcome more volunteers. During the last year we have worked to provide a picnic site at Craythorne, carried out grass cutting and scrub clearance at the Jinny trail, repaired Craythorne car park, erected doggy bag dispensers, and restored a footpath signpost, we have also helped with several minor maintenance tasks. Present and future projects are a play tractor and trailer at Craythorne, installation of a bench at Brookside, and repair of benches on The Croft. All of these projects have enabled the Parish Council to save a considerable sum of money on labour, and due to the help of Mr. Jennings, who supplied free expertise, plant and equipment; this means that we were able to manage finances to provide more for your money.

The next few months will be extremely challenging if the Playbuilder project funding application is successful, the planning stage and the application are presently in preparation on a voluntary basis to save consultancy costs, and during construction it is intended to use voluntary effort in order to ensure that the grant would be used to provide the maximum amount of play equipment.

If you are interested in becoming or a member of FOROS or would like your details to be added so that we can invite you to help on forthcoming work days, please contact me on the details below or join us at our next meeting on Monday 16th March, commencing 7.30pm, Old Grammar School Rooms.

Bryan Chinn, Chairman FOROS, 01283 810269
Email bryan.chinn1@btinternet.com

CRAYTHORNE WOODS PICNIC AREA
We are delighted to of secured a grant through County Councillor Fraser for £670.00 towards the manufacture of a timber tractor and trailer which is to be installed adjacent to the picnic area in Craythorne Woods. We hope that the equipment will enhance the area and provide endless fun to our young visitors.

PROPOSED ADVENTURE AREA – CRAYTHORNE WOODS
Many Thanks to everybody who took the time to comment on the proposals for the proposed “Adventure Area” in Craythorne Woods. The overwhelming majority of the replies were in favour of the proposals and the Parish Council has agreed to submit a full grant application to SCC for funding for the development through its Playbuilder scheme. We are aware that there are around 54 applicants for the grant money and that around 10 to 12 applicants will be successful. We understand that out of the 54 applicants, 8 of these are from within the Borough of East Staffordshire. If the Parish Council is successful in its application we will be notified in the first week of April and the area must be up and running by the end of March 2010.

CLARENCE
CLARENCE is the Customer Lighting and Roads Enquiry Centre for Staffordshire County Council and takes reports for highways defects and street lighting faults throughout the County. Issues can be reported by telephone on 0800 232323 or via email Clarence@staffordshire.gov.uk

MEETING ROOM VENUE CHANGE
The Parish Council’s meetings now take place in the Old Grammar School Rooms, St Marys Church. All meetings are publicised at least three clear days prior to taking place in form of an agenda in both of the village noticeboards. Parish Council meetings take place on the second Monday of every month, commencing at 7.30pm.

ANNUAL PARISH MEETING
Due to the Easter Bank Holiday, the April Parish Council meeting will take place on Monday 6th April, commencing 7.30pm and the Annual Parish Meeting will take place on Monday 20th April, also commencing 7.30pm. The Annual Parish Council meeting will take place on Monday 11th May, commencing 7.30pm. The Annual Parish Council meeting will include the election of a new Chairman, as Mrs. Toon will have served for two years as Chairman of the Parish Council.

VILLAGE CLEAN UP
This year’s Village Clean up Day will take place on Saturday 9th May, commencing at 9.30am. The meeting place will be the Spread Eagle Car Park and everyone is welcome to come along and help. It is recommended that you come in wellies and where possible bring your own tools and gloves.

ANNUAL PARISH FOOTPATH WALKS
This year’s Annual Footpath Walks are to take place on Tuesday 2nd and Tuesday 9th June, departing from outside the Spread Eagle Public House at 6.30pm. A map of the various footpath walks is also available free of charge from Starbucks News.

PRECEPT
The activities of the Parish Council are made possible by the precept charged to Council tax payers. As always this remains a tiny part of the total council tax bill. This year’s precept has been set at £43,450.00 which remains the same as the previous financial year.

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